How to be a successful administrative assistant in 2023

Posted on Apr 29, 2023 at 09:04 PM

As the role of the Administrative Assistant has mainly remained stable over the years, the expectations and responsibilities of the Administrative Assistant's career have continued to evolve. The Administrative Assistants must learn new skills to be more effective in their day-to-day tasks.

The following are 10 essential skills a successful management assistant must master in 2023 to keep pace with the ever-evolving business world.

What makes you a good fit for an Administrative Assistant job?

A good fit for an administrative assistant position is someone with a combination of skills, traits, and experience that make them a valuable asset to the team.

Attention to detail is crucial as administrative assistants are often responsible for handling important documents and information. The ability to stay organised, prioritise tasks, and multitask efficiently is also essential. A good administrative assistant should have strong communication skills, both written and verbal, as they will often be interacting with clients, customers, and other team members.

Additionally, a good fit for an administrative assistant position should have a positive attitude, be adaptable to change, and be willing to learn new skills. They should be able to work well under pressure and in a fast-paced environment while maintaining professionalism and composure. This role also highly values being proactive and taking the initiative to complete tasks.

Finally, having relevant experience in administrative tasks, such as data entry, scheduling, and managing correspondence, is a plus. Experience with standard office software such as Microsoft Office and Google Suite is often required.

Overall, a good fit for an administrative assistant position is someone who is organised, detail-oriented, has strong communication skills, is adaptable and willing to learn, and has relevant experience and knowledge of standard office software.

The best administrative assistant for 2023 with 10 skills to have:

The following are ten critical skills that administrative assistants must master to be successful in 2023:

1- Be organised:

As responsible for many busy tasks and burdens, you, as an Administrative Assistant, must be able to set priorities and plan for highly efficient jobs.

2- Be a technologist:

Having the expertise to use the technical toolkit as an office tool will make it easier for you to carry out the tasks assigned to your management, collection, analysis and scheduling. It will help you to detect and solve errors.

3- Be quiet:

Your exposure to constant stress causes stress if you do not handle it more calmly and consciously. Breathing and relaxing exercises will help ease the stress and emotion of your work.

4- Be an ambassador:

Receiving your reception functions will make your actions a front to recognise and see the company's values. The management assistant has to take advantage of the company's values and treat the customers based on moral values and vision.

5- Be trustworthy:

Managers' reliance on an administrative assistant to carry out the work is very large, so you will have to hand over the tasks on time, perform your functions at the required level, and optimise your plans.

6- Be an excellent communicator:

Communication is one of the essential skills a management assistant must develop, and it will be your constant communication with your company manager or clients.

7- Be a confident negotiator:

As an administrative assistant, you must negotiate with many people and convince them what is in the company's best interest.

8- Be a master at the art of project management:

Project management is one of the best administration and office management practices, so you need to apply this skill better.

9- Be analytical:

Your reliance on analysing will help you solve problems, organise tasks, divide, and achieve goals. This skill gives you the flexibility to respond to and overcome emergency circumstances and matters.

10- Be ready to learn:

Your ability to learn and develop continuously will raise your profile in your workplace. Your effort will be appreciated and proud of by your company manager. In addition, you will ensure your survival, and replacing you with any other management assistant will take a lot of work.

What are the greatest strengths of an administrative assistant?

Some of the greatest strengths of an administrative assistant include excellent organisational and time-management skills, attention to detail, strong communication and interpersonal abilities, the ability to multitask and prioritise effectively, proficiency in various computer software programs and office equipment, and the ability to work independently and as part of a team. 

Administrative assistants are often responsible for managing multiple tasks and projects simultaneously, coordinating schedules, arranging travel and accommodations, drafting correspondence, and maintaining accurate records and databases, among other duties. 

Therefore, having strong administrative and clerical skills and a proactive and resourceful approach are essential strengths for an administrative assistant.

At the end of the article, 

The administrative assistant is an integral basis of the management team of any company that wishes to succeed.

So if you want to excel as an administrative assistant, you must be fully prepared to take on this job and increase your professional experience by attending administration training courses in London.