Project Control and Analysis: Key Strategies for Success

Posted on Nov 30, 2023 at 11:11 PM

Efforts and funds play a role in the success of projects. But the most significant part is project control strategies. Companies ensure the project is on track to reach its dreams by following through.

The quality of project delivery is the same. That is, between a project on time & budget and an expensive & long overdue project. This difference is a reasonable project control and parameters. So, in this article, we will introduce you to project control and its importance. We'll also discuss the best strategies for making it work. 

What is project control?

A project control system is the process of managing a planned project. It includes understanding the project scope and monitoring the workflow. Also, watch the actual performance of the project. It aims to see the project's alignment with the early stages of the plan to avoid deviating from it.

Especially since there are project control managers responsible for all the previous tasks, it is their responsibility to ensure the application and control of all the above to keep the costs and schedule under control to achieve the required goal.

Not only that, but project control processes help measure or determine the status of a project and forecast possible results based on the information or data generated from the measurement process. This will improve the project's performance if the forecast result is unacceptable.

What are the Project control objectives?

To properly project control, it is necessary to have an initial idea of ​​the objectives that compel you to carry out the project control process. Undoubtedly, these objectives will achieve the success of the monitoring process:

• The cost of project activities should be within the specified budget.

• Ensure the management and control of the critical stages of the project.

• Constantly reviewing schedule to ensure a timely closing.

• Completion of the progress and implementation of all major tasks and works according to the required quality.

• Allocating and spending financial resources according to priority. 

• Monitor core responsibilities and outline any projects.

• Proactively address problems and devise solutions.

• Manage human resources according to the initial planning of project tasks.

What are the factors involved in project control?

Project control and life-cycle monitoring both need consideration of 3 main factors. That is, the job of the project control process is to turn data into insights that improve project performance in the future. This is done according to the following factors:

• Defining project scope

By defining the project scope, you can know the resources, activities, conditions, and all the elements needed to complete the implementation of the entire project and achieve the desired results. 

The project scope aims to give each project team member a primary task track the performance of each of them, and control all the project work if one of them goes off track. Undoubtedly, this will improve project quality management.

• The deadlines

It means keeping an eye on the pre-established schedule for each project task. It has a vital role in completing the implementation of the project within a specified time without delay or procrastination. In other words, the project control process must ensure that all operations are completed on time.

Not only that, but it can also help to establish a baseline that defines your expectations for the course of the project. This is to keep a constant comparison between it and the actual events that are already taking place and to know the extent of your progress or delay in implementing the project's next stage.

• Risk Management

Great importance should be given to the stability of the project. In other words, it is developing and adopting specific strategies that prevent the occurrence of any scenarios that hinder the implementation of project operations, as well as waiting for the occurrence of those risks and starting to solve them. As the saying goes, "Prevention is better than cure".

Accordingly, a team should be assigned to the risk management department to identify as many potential risks as possible to avoid them. Thus limiting the emergence of problems, reducing heavy losses, and ensuring that the project proceeds according to previous and approved planning.

In Conclusion,

These were the outlines of the project control process. However, delving into its strategies and the solid foundations of any project control process requires extensive study and even receiving some advice and dictating some experiences from experts in this field. 

In light of this, we advise you to attend a course that will provide you with all you need to control your projects regarding knowledge and experience and ensure their successful progress under Primavera p6 Online Training, especially since seasoned experts prepare this training.