What Is the Public Procurement Cycle?

Posted on Jun 13, 2022 at 02:06 PM

Like everything else in life, the public sector needs to purchase goods and provide services. Including an effective public procurement the cycle is essential to ensure that the government will provide the best procurement services throughout the entire level.

However, there is no pre-made guidance to follow in this procurement management. Each model should be created under the cited rules, primary government goals, and people's needs.

In this article, we will present the concept of the public procurement cycle, its steps' assessment, and the fantastic benefits of this public sector procurement.

The Definition of the Public Procurement Cycle

Public procurement identification refers to the working step done by the government and institutions with management authorities intending to source the best goods and services providers for the money value, moreover improve the life quality of the local society.

Meanwhile, the public procurement cycle represents the required steps to turn all this procurement management into actual results. These may include the different sectors' needs. However, selecting the right contractors and suppliers is essential to make this work a reality.

The public procurement cycle can take a long time, so governments must plan and ensure they have enough cash available to meet their budgets.

The Goal of Public Procurement:

This procurement work does not only act to buy products or services. Still, it aims to find and contract the best provider and contractor for each required service which typically will improve the assets as the core base of the procurement function and fundamental impact on a successful public sector step.

6 Staged of Public Procurement Cycle:

Part of determining a solid and effective procurement plan is going through the following main 6 stages:

1- Define Needs and Requirements:

The Public procurement cycle should not be random. Thus, the first procurement step includes studying all selected aspects, identifying needed information, and collecting critical data within each department's current and future strategy. Then identify a guide for all the expected procurement results.

2- Find the Best Materials:

The public procurement cycle begins with the phase of defining the procuring requirements. Then, you must find the best materials, goods, and products with standard qualities that meet the general procurement policy and Sustainable procurement criteria.

3- Search for Suppliers:

It is not a wrong step to find the best suppliers by running online research to look for the best one for the required service, which will give you a better overview of the competitive contractors' performance before the contract signing.

4- Understanding the Contract Terms with The Supplier:

After finding the best materials and suppliers for the public procurement requirement, it is time to finish this stage and negotiate a straightforward and legal contract between the authorized organization and each one of the goods and services external bidding providers.

5- Officialise the Process:

Counting on the word-of-mouth agreement is not an option in the public procurement cycle. Otherwise, all the pre-scope of work will be a waste of time and resources, so create an official contract, list all the details and terms, and then share the contract with the procedure strategic contractors.

6- Build an Accurate Archive Records of The Process:

Like any other professional process, the public procurement cycle should have the last step with a central process archive, planning details, working time, carried services, integrity risks, suppliers' participation, and support.

The Advantages of the Public Procurement Cycle:

The public procurement training courses 2022 highlight the fantastic set of advantages made by this professional procurement process:

- Better service:

An excellent public procurement process must lead to better service systems in all departments and a better society and quality of life.

- Reduce costs:

Building clear stages for the identified procurement involves better management and results with lower delays and errors, reducing business costs.

- Provides Jobs Opportunities:

A public procurement cycle will create more job opportunities for contractors and providers. Therefore, they will start using more working teams.

- Speed Up the Framework:

Dealing with the best professionals for each procurement sector means dealing with the appropriate ones who know the principles of what they are doing and the appendix technology tool. Hence, significant operations in a shorter time will be achieved.

To simplify,

The public procurement cycle is an excellent method to improve the quality of life of government-provided services, which is defined as the whole society's ethical responsibility.